how to view public folders in outlook 2016

Office 365 Groups not only lets users collaborate on email and calendars, but also stores files in a shared OneDrive for Business page, tasks in Planner and notes in OneNote. Organizations that use public folders for email and calendarsįor organizations that rely on both email and calendars in their public folders, Microsoft has another cloud alternative that comes with a few extra perks. This differs from public folder access which requires opening the Outlook client. This allows users to connect from their smartphones or a standard browser to review email going to the shared mailbox. A shared mailbox stores email in folders, which is accessible by multiple users.Ī shared mailbox has a few advantages over a public folder with the primary one being accessibility through the Outlook mobile app or from Outlook via the web. Office 365 offers similar functionality to public folders through its shared mailbox feature in Exchange Online.

For example, an accounting department can use public folders to let department members use Outlook to access the accounting public folders and corresponding email content.Ī shared mailbox has a few advantages over a public folder with the primary one being accessibility through the Outlook mobile app or from Outlook via the web. Public folders are a great place to store email that multiple people within an organization need to access. Organizations that use public folders for email only The following breakdown of how organizations use public folders can help Exchange administrators with their planning when moving to the new cloud model on Office 365.

This was the case for migrating public folders from on-premises Exchange Server to Exchange Online, which evolved over time and also coincided with the introduction of Microsoft Teams, Skype for Business and Office 365 Groups. Depending on when you moved to Office 365, there might be different features than if you waited several months. This fast pace meant that migrations to cloud services, such as Office 365, would offer a different experience based on the timing. Microsoft aggressively expanded its cloud suite with new services and features. Microsoft set its intentions early on under Satya Nadella's leadership with its 'mobile first, cloud first' initiative back in 2014.

How to view public folders in outlook 2016